How Do I Use The Printer? How To Learn To Use Stationary Models Correctly? Printing Instructions

2024 Author: Beatrice Philips | [email protected]. Last modified: 2024-01-18 12:09

If earlier printers and other office equipment could be found only in offices and printing centers, now such devices are actively used at home. Many novice users are wondering about the correct use of the technique .… Modern models, despite their functionality, are designed in such a way that even a beginner can handle them.

In order for the equipment to work properly for a long time, you need to operate it correctly, following simple rules.

How to connect?

Printers are presented in a wide variety of models, differing in technical characteristics, sizes and other parameters. Affordable prices have caused printing technology to start popping up in homes. The equipment can be divided into types depending on the type of device.

• Laser printers . Devices operating on toners, consumable powder. They are distinguished by high productivity. The main disadvantage is the high price.
• Inkjet … This kind works on ink cartridges. They are comfortable, easy to use and affordable models. As the main disadvantage, experts note the high cost of a printed page.

There are black and white and color equipment on sale … And also there is a separation by size (stationary and compact models). Each type of equipment has its own advantages and disadvantages. Depending on the tasks set, the buyer chooses one or the other option.

Equipment connection

To learn how to use the printer, it is enough to remember the basic rules of operation and adhere to them. The process of using equipment occurs according to a generalized scheme, regardless of the type of equipment … In order to use the printer, it must be connected to the printer. As a rule, this is a simple process during which there should be no problems.

The connection diagram includes a number of steps

1. Install the equipment in a convenient location. It is best to place it on a table next to your PC.
2. Connect the power cord to the printer.
3. Next, you need to connect the computer and office equipment using a wire. Typically, manufacturers use a USB cable. For synchronization, it is placed in the appropriate connectors.
4. Connect your computer to an electrical outlet, turn it on, and wait until the operating system finishes loading.
5. Then turn on the printing device.

This is the first step before using the equipment.

Next step – installation of the required software (driver) … Without this program, the PC will not see the connected equipment.

Installing the software

Many novice users skip this step without realizing its importance. Let's take a look at the driver installation process.

1. Switch on new equipment. The printer must be physically connected to the computer.
2. The printer comes with a CD with the necessary software. Insert it into the drive.
3. When it starts, a boot window will appear on the PC monitor. Download the driver using the installation wizard. Further, the technician will perform the necessary actions independently.
4. Once the driver download is complete, the technician will alert the user.

Note: Due to the fact that disks are starting to be used less and less, many modern manufacturers stop using them for recording and storing the driver. If there is no disc in the box with the equipment, you can download the software via the Internet.

Loading a program without a disc

In this case, the work is performed according to a different scheme

1. Launch your browser.
2. Find the official website of the hardware manufacturer. This can be done using a search engine, or by looking at the operating instructions - the site address should be indicated there.
3. The section we need will be called "Drivers" or something like that.
4. A specific driver version is released for each printer model.
5. Find the correct version of the program.
6. Download the installer with the "exe" extension.
7. Run the file, then complete the installation using the Russian-language menu.
8. This process takes only a few minutes. After downloading the software, the computer will see the connected device.

How to setup?

When the physical connection and driver installation is complete, you need to set up your hardware for quality printing. It is worth familiarizing yourself with the process of setting up the equipment.

1. Open the menu by clicking the Start button on your computer. It is located on the taskbar (the operating system icon is used to indicate it in Windows).
2. The next step is the "Control Panel" section. Here you will find the Devices and Printers tab.
3. Open this section and select your printing equipment model as the default device.
4. Now you need to check the technique and perform a test print.
5. Open the file that you want to print. To do this, you need to click on the document and select "Print".

Before printing, the computer will prompt you to enter the required parameters: number of pages, sizes, etc. After entering all the data, confirm the action by pressing the "OK" button.

If done correctly, the printer will beep before printing and start working.

How to type correctly?

Some users face problems while printing photos, text documents and other files. The technique is much easier to use than it might seem at first glance. Hot keys can be used for quick printing . It is enough to open the document and press the Ctrl + P combination. In the window that opens, specify the parameters and click on the "Print" button. After a few seconds, the printer will start up.

This combination can also be used in a browser if you want to print a web page . After pressing Ctrl + P, the printed version of the site will open. In this case, you also need to enter the necessary parameters: color or black and white printing, number of pages, layout, model of printing equipment and other additional settings. It is possible to launch equipment for printing not only by opening a document. It is enough to select the required file, right-click on it and select "Print". The user can use any of the above options. As you can see, it takes a few minutes to start the technique, and the process itself is simple and straightforward.

Possible problems

In some cases, the printer refuses to print files . There may be several reasons for the failure, and you can cope with them yourself if you know the correct sequence of actions. One of the most common reasons for office equipment failure is the consumable has run out . Inkjet and laser models operate on cartridges filled with liquid ink or toner. When the stock comes to an end or ends altogether, the technique stops working. To cope with the problem, you need to refill the cartridges or buy new ones. You can check the amount of ink through a special program that is installed along with the driver.

Another reason - wrong connection … In this case, you need check the integrity of the cables used to synchronize equipment, and setting up new equipment . In some cases, an excessively long cable may be the cause of the failure. Move the printer closer to the computer and reconnect. An insufficient amount of paper in the tray is also often the cause of equipment malfunctioning .… All you have to do is add some paper, straighten the sheets and restart printing.

Often paper jams in the printing equipment , due to which the performance of the equipment is significantly disrupted. You need to carefully remove the crumpled sheet of paper, trim the blank sheets, and start the printer again. The driver required for the device to work needs to be updated. Otherwise, the software will become outdated and will not work. Sometimes the technician updates the software on its own. To do this, the computer must be connected to the Internet.

Note: the instruction manual will help to cope with many problems.

Useful Tips

In order for the equipment to work smoothly and properly, it is necessary to listen to the recommendations of specialists

1. Check the amount of paper in the tray before printing. And also pay attention to the fullness of the cartridges. If the ink supply is running low, it is recommended to refill before printing.
2. The liquid ink on which inkjet models work must be used at regular intervals, otherwise they will begin to dry out.
3. The printer should be cleaned periodically, especially if used frequently.
4. Use quality consumables, not only for ink, but also for paper. And also the sheets should be flat and dry. It is recommended to purchase original consumables, depending on the brand of the equipment used.
5. To print high quality images, you need to use special photo paper.
6. To check the hardware settings and print quality, there is a function called Print Test Page.
7. Toner for laser printers contains substances that are harmful to health and well-being. It is recommended to ventilate the room when the equipment is in operation.